Creating Effective Communications

This worksheet was created by The Denver Foundation's Inclusiveness Project ( to support organizations doing inclusiveness work.

Users are encouraged to customize the worksheet (both content and formatting) to meet the needs of their respective organizations. A Word version is attached.  A writable PDF version is also attached.

The kinds of groups with whom you want to communicate may include the following: 

  • Staff
  • Board members
  • Volunteers
  • Donors
  • Clients/constituents

Are there other groups you want to communicate with?  

The following are some informal and formal communications channels: 

  • Email updates.
  • Written memos or letters from the Chairperson of the Inclusiveness Committee and/or the Executive Director.
  • Inclusiveness newsletter.
  • Intranet with a section devoted to inclusiveness.
  • Buddy system (pairing people on the Inclusiveness Committee with others not on the committee).
  • Staff meeting updates.
  • Board meeting updates.
  • Periodic community meetings/information sessions.
  • Periodic newsletters/bulletins posted in areas consistently used by your target audience.

Are there other ways to communicate with your stakeholders?  



  • Decide who needs to know about your initiative's progress - Target Audience.
  • Decide how you will communicate with them - Method of Communications.
  • Decide who will communicate with them - Responsible Party. 


Target Audience

Method of Communications

Responsible Party

Example Staff

Email Updates

Jane Doe


Target Audience

Method of Communications

Responsible Party























Name of Organization __________________________________________

Date Exercise Completed _________